Back Office Administrator
*GOOD CHANCE TO GET INTO THE ADMIN CAREER PATH* *GOOD BENEFITS* Mandarin Speaker Preferable*
Job description:
1. Communicate with relevant agencies to produce travel itineraries (flight ticket & hotel) for business directors and employee events.
2. Drafts, format, typing and submit timely relevant correspondences, reports and prepare presentations / proposals.
3. Arranges meetings by creating meeting agendas, scheduling appropriate meeting times, booking rooms, planning refreshments and taking meeting minutes.
4. Attend workshops and conferences when requested.
5. To assist in preparation, consolidate, compile and submitting of all relevant service reports to inter- departments, government bodies & external parties i.e. customer & suppliers when required.
6. To assist in consolidation of all vehicles rework population list for the rework / improvement program.
7. To update parts listing and availability for branches and panel workshop as and when required.
8. To prepare & key in details of Local Purchase Order into workshop IT management system as when requires.
9. Assist in planning and arranging events, including organizing catering.
10. Attend to incoming and outgoing phone calls and messages and make appointment as necessary.
11. Manages correspondences by answering incoming & outgoing mails and sorting mail.
12. Manages incoming & outgoing post and records data on special deliveries.
13. May take care of website functions and social media profiles.
14. Interacts with directors & HQ and carries out their requests.
15. Manages reception area and looks after visitors.
16. Maintains stock lists and orders office supplies & pantry services as needed.
17. Manage all business card printing & issued.
18. Keep securely all the department confidential documents.
19. Perform filing and tagging of documents.
20. To ensure proper housekeeping & upkeep of the office.
21. Coordinate other office activities and operations to secure efficiency and compliance to company policies.
22. To carry out other and ad hoc duties as assigned from time to time.
Requirements:
1. Diploma in Business Admin or Equivalent; computer literate.
2. Minimum 3 years working experience, prior office management experience preferred.
3. Mandarin speaker is preferably.
4. Strong attention to detail, ability to work without supervision, excellent time management skills, exceptional communication and customer service skills, strong prioritisation and organisation skills, ability to handle confidential information, strong record keeping skills, presentation skills, ability to multitask.
5. Willing to working at Johor Bahru;Mandarin Speaker Preferable
Kindly send your updated resume to vsmasjobsgallery@gmail.com or contact 012-5401899 for more info.
Please be notified that only shortlisted candidate will be contacted.